THE SHORT ANSWER
Two quotations are comparable only when the product specification, quantity, packing and delivery boundary are comparable. Keep the original supplier quotations, normalize the items in a separate comparison sheet, and write down every unresolved difference.
Compare the same product, not just the same photograph
A similar-looking sofa can differ in frame, cushion construction, upholstery and size. Cabinet prices can differ because of board specification, hardware, edge treatment and installation scope. Put these fields in the comparison instead of treating a matching image as an identical offer.
Use a consistent comparison sheet
| Field | What to record |
|---|---|
| Product | Room, item code, quantity and unit |
| Specification | Dimensions, material, finish, hardware and drawing revision |
| Price | Currency, unit price, total, validity and payment milestones |
| Packing | Protection method, crate requirement and packing charges |
| Delivery | Named place, transport scope and excluded services |
| Open items | Missing evidence, optional upgrades and approval required |
Separate the known total from the incomplete total
List product value, service fees, packing, domestic transport, international freight and destination charges separately when available. Mark an unquoted cost as “not confirmed”, not zero. Duties, unloading and installation should not be assumed to be included because the headline mentions delivery.
Choose against a written baseline
Save the selected quotation and its attachments together. Record accepted substitutions and rejected alternatives. If dimensions, finish or quantity change, request a revised quotation before treating the earlier total or lead time as valid. Local tax and regulatory questions need a qualified destination specialist.
TAKE THIS INTO YOUR PROJECT
Your takeaway checklist
- Original quotations retained
- Same specification and quantity
- Exclusions shown explicitly
- Selected revision recorded
Planning guidance only. Product specifications, prices, fees, dates and responsibilities require written project confirmation. Local technical and regulatory approvals remain with the responsible professionals.